How to Complete DA 1380 for Retirement and Pay Points
There are two ways you can get a DA 1380. One way is by searching the Internet. The other way is from your unit. Once you have your DA 1380, how do you get started?
Here’s a scenario.
You showed up at Fort Eustis one morning, at their aviation medical facility, to do your Phase 1 Airborne Physical. Phase 1 takes you all morning to complete. You’re done in the middle of lunch.
You return the following week for Phase 2. After Phase 2, you return to your unit and provide them with copies of the results of your airborne physical. While you are doing this in your unit, you are also preparing and submitting a school application.
While there, you decide to sign for missing field equipment that you need for the upcoming field training. You see your supply sergeant. As soon as you sign for the items you need, he informs you that additional items have arrived for you from the battalion supply.
By the time you’re done with all of that, you’ll have 15 minutes left to eat lunch at DFAC.
How would you record this scenario on the DA 1380?
If you have a DA Form 1380 to complete, open it. If you have a blank copy, make another copy of it and fill it in with a pencil. Use a black pen on the actual copy for a clean finish if you’re doing this by hand.
Block 1 is “date”. Since this is related to pay or something that may affect pay, you want to use the DFAS date format. This is the “YYYYMMDD” format.
Block 2 is “from:” Print or type your device and your device address.
Block 3 is “Retirement Year Ending Date”.
Your retirement year end date (RYE) is based on when you originally started your Army Reserve contract. This is based on your ongoing contract. For example, your backup contract starts on November 1st. Your RYE will be on 31 October next year.
Let’s say you were on active duty prior to this, from April 1, 2010 to October 31, 2014. Your reserve contract begins on November 1, 2014, the day after the last day of your active duty contract. Your current RYE will still be October 31, 2015, not March 31, 2015, because your original active reserve contract under continuous reserve performance determines your RYE.
Review AR 140-185 for details on the end date of the retirement year.
Complete this block using the “YYYYMMDD” format.
Block 4 is the “to” block. This will be the address of the staff updating your file. For Soldiers in a Troop Program Unit (TPU), this is usually your full-time support staff.
This staff, mainly one of the module administrators, will process your DA 1380.
Type “commander” in capital letters in this block. Below that, enter the address of your unit where the support staff is located.
Your support staff will process this for retirement points if you used an “N” code. They will process your DA 1380 for retirement points and payment if you used a “P” code. If your service personnel cannot process this at the reserve center, they will forward it to the Battalion S1.
If you are an Individual Mobilization Augmentee (IMA) or a member of the Individual Ready Reserves (IRR), you will use the HRC address for the office that updates your records.
Block 5 is your name Enter your name in the block in the order shown in the block label.
Block 6 is your rating. Enter your pay grade. This is the alphanumeric code for your rank.
Block 7 is your branch. Enter your Soldier Area of Concentration (AOC)/Primary Military Occupational Skill (MOS) code in this block.
Block 8 shall be left blank unless block 4 is different from the assignment unit.
Block 9 enables you to mark the type of training, duties or instruction in which you are participating.
If you select ‘other’, enter the description in the box next to ‘other’.
Block 9, column A, is the date you participated in the training. If the day, month, and year are in separate columns, use the DD MM YYYY format in the day, month, and year columns, respectively.
Block 9, column Blist the hours of training you have done.
Block 9, Column C, are the retirement points you have earned. There are two different codings to mark whether you receive retirement points and pay or just receive retirement points.
Code “N” means unpaid time. You only get retirement points. A “P” code indicates paid time, you receive both retirement point credit and pay.
A “1” right next to one of the letter codes represents one training block of 4 hours; 2 hours if you attended the funeral as a funeral member. “2” represents two training blocks. You can only get a maximum of “2” per day.
Using the above physical scenario in air, you would use “N1”. Phase I took the morning and part of lunch to complete, approximately 4 hours. “N1” will give you one retirement point, but no pay.
In another scenario, when a soldier does a full day of RST, that day will be marked “P2”. “P2” will give you two retirement points and pay for two blocks of training or two days of training.
Block 9, Column D, lists the nature of the duties you performed or the training/instruction you received. For the airborne physical scenario, you can place “Aerial Physical Survey, Phase I, at Fort Eustis, VA. Retirement points only.”
For the RST scenario, an example description might read “Rescheduled Training (RST) to make up combat assembly missed on October 25, 2014.” The second RST day would go on the next line, with the same information, assuming it was made up in full day training. A comment on this line might read: “Rescheduled Training (RST) to make up for missed combat assembly on 26 October 2014.”
This scenario assumes that the Soldier has taken two RST days to make up for the two missed days of training.
Block 10 the name, rank, and title of the officer/NCO/employee who observed you or knew you were performing the duties of DA 1380 is entered. The names of the support staff members who observed you are common entries for Block 10 and Block 11 .
Block 11 is the signature of the soldier or qualified officer listed in box 10.
Some additional notes:
1. If you are assigned to a unit, submit this form to your unit. If you are assigned as an IRR or IMA, send this form to Human Resources Command (HRC). Send it to the office that manages your pay, records and points.
2. If you are assigned to a unit and send this form directly to your Regional Personal Action Center (RPAC) or HRC, you are contributing to their workload. This reduces their ability to carry out their assigned mission.
3. Use one DA 1380 to cover one month. If your training event overlaps two months, submit two DA 1380s, one for each month.
3. Do not complete the DA 1380 for your Army Correspondence Courses/Computer Based Courses if you complete them yourself.
If your commanding officer has authorized you in writing to enroll in and complete a course in order to be paid, then complete a DA 1380 for the course you just completed. Send the Certificate of Completion and the completed DA 1380 to those who manage your records. Check with your unit for specific policies covering this.
4. Depending on Army Reserve funding and your unit, you may be paid to conduct your structured development courses yourself. Check your block’s policy on this matter. If this applies to you and you want to receive payment, bring a certificate and a completed DA 1380 with you to your unit.
5. If your unit places you on AT orders to come in to complete your structured development courses, then you only get paid for your AT orders. Use the certificate as proof that you have completed the course.
Additional references:
1. AR 140-185, Retirement Year and Retirement Points
2. Army Human Resources Command, “Earning Points for Retirement.”
3. Office of the Chief, Army Reserve, February 10, 2014 Memorandum Regarding Use of DA 1380 to Award Retirement Points.
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