How to run your business while traveling

How to run your business while traveling

Whether it’s tracking work, assigning tasks, checking your work email or simply responding to clients, it can all be done from your phone. In truth, today almost everything can be done online, through your phone.

Yes, it’s that simple. But don’t go running home or rushing off to your next vacation destination just yet! We need to find out how you can do all this and more without being in the office. Read on to find out the key factors to consider when running your business while traveling or away.

Key factors for managing your business remotely:

Holding regular meetings:

Everyone doesn’t have to crowd into a conference room to have a good meeting; you can bring remote workers, freelancers and office workers together in the same meeting with just an internet connection.

Now, daily or even weekly meetings can be difficult while traveling because you are mostly busy and have other things to deal with. However, meeting with managers once a week or once a fortnight will ensure your presence in the office and confirm your oversight of all business matters.

You can easily hold meetings via Skype or Google Hangouts where everyone can see each other and even share files if needed. You can also use Google Slides for presentations or Team Viewer to share your computer screen with everyone for a demonstration.

Make sure you regularly communicate with your employees, no matter where you are, and build a close relationship with them that can turn into trust. If this is accomplished, you will never have to worry about work when you are away.

Track progress and working hours:

Being away from the office never means work isn’t done or on hiatus. Technology has created a solution for slack or lazy employees, time tracking software. This type of software allows you to track employees’ working hours so that you are always informed who is late or who has worked overtime.

Employees will be able to track their shifts, breaks and leave notes on their work progress.

There are many types of time tracking software, some are primarily focused on tracking hours worked such as ClockIn Portal, which generate graphs and can be integrated with payroll systems.

Others include a project management feature like Zoho Projects, where you can share projects, assign tasks, and track tasks.

You can also use basic project management software like Basecamp or Asana, which mainly focuses on getting work done efficiently. Project management software allows you to assign tasks, update them with comments, set deadlines, add attachments and finally mark them as complete. With an easy method to track work time and work progress, employees will feel compelled to stay focused and get things done faster.

Process business mail instantly:

While traveling, your mail is something you should not forget. Ignoring your mail for even a few days can spell trouble. Junk mail can be important contracts from clients, documents from partners or investors, or feedback from your customers.

S virtual mailboxyou can take your mail with you wherever you go.

A virtual mailbox is a mailbox that you access online and that processes your mail. Options range from shredding any document or forwarding packages to opening, archiving or downloading mail in just a few minutes. Your mail is delivered to secure postal facilities where the envelope is scanned and uploaded to your cloud-based mailbox for you to control.

So not only is it remote access to your important mail, but it eliminates the need for a mail room! This means less paper storage space, no postal operators and faster postal operations, which is a win-win for you and your pocket.

Now you are ready to go!

With everything you need for your business, you can easily travel when needed without worrying about falling behind on work or running your business inefficiently. By following these three factors, you can manage your tasks and still have time to enjoy your vacation!

#run #business #traveling

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