Telecommuting increases productivity by 30%, here’s how you can reap the benefits in your business

Telecommuting increases productivity by 30%, here’s how you can reap the benefits in your business

Telecommuting increases productivity by 30%, here’s how you can reap the benefits in your business

Allowing members of your firm to work remotely can really play a big role in boosting morale and improving the employer-employee equation. Paying attention to your employee’s needs and wants actually makes them more motivated to work better for you. Emergencies or situations that do not allow a person to be physically present at the workplace can arise at any time, and as a business owner, when you empathize with the call of your employees, it instills in them a sense of security towards their employer. Many studies show that companies that encourage/allow telecommuting for their employees receive up to eight times more job applications than other companies that do not.

Let’s find out 3 ways you can reap the benefits of remote work:

Redefine your policies

Business owners who are not very open have a misconception about telecommuting. Such a view can prevent the adoption of new concepts and work culture. Admittedly, the concept of telecommuting is not that new, it has emerged in the last decade. Many firms have outside consultants and tax prepare this presentation for clients. Your company’s human resources department should develop formal policies based on telecommuting practices that already exist and around the preferences, work culture of your employees. There should be parameters and constraints to keep employees in check when working remotely, such as quality of work, detailed performance report and time required to complete the assigned task. Remote staff should not be treated differently from on-site staff. They should also be expected to follow company policies, including security and privacy clauses.

Check and upgrade your technology infrastructure

You can only achieve a seamless remote workflow if you have the right technology for it. Without the right technology infrastructure, you won’t be able to conduct remote work collaboration. One of the key steps to implement a conducive environment for remote work is to digitize all customer data and communication between employees so that work documents, tax accounting applications can be accessed simultaneously in a collaborative manner. To ensure uniformity, it must be ensured that all these tools and applications can be securely accessed at the same levels of performance across all systems and employees, whether on-site or remotely. The best option for providing uniform, unaltered access to data anytime, anywhere is cloud hosting. Almost all of your accounting, tax and payroll software is cloud-compatible and delivers better performance when in the cloud. With cloud applications, employees can access their work data from any smart device with an internet connection. This would remove the need for them to be tied to their computers and give them the freedom to work in peace, while as a business owner, you get the benefit of having all your tasks done. When configuring the telecommuting environment, one optimal factor to consider is that all telecommuters should come up with a separate personal space that will not be distracting and is safe enough to store confidential physical documents.

Upgrade your communication tools

Collaborative digital communication plays a vital role when it comes to extracting the maximum possible productivity from remote employees. This is where apps like Skype, Slack, Trello and Microsoft Teams come into play. These applications help integrate messaging, audio and video communication, group tasking, and screen sharing, thereby promoting interactions between employees regardless of location. Positive use of these tools improves overall digital project management and allows anyone involved in a particular project to access project status, track progress and raise requirements, if any. These applications are easy to install, use and update, thereby promoting a remote work culture and encouraging employees to give their best even when they are not physically present on the office premises. The seamless sharing of information and collaboration using such tools helps to address the challenges that would otherwise arise.

Conclusion

With millennials making up the majority of the workforce these days, encouraging telecommuting has become a growing trend. Millennials tend to keep quality of life and the comfort of work among their top priorities, and telecommuting allows for just that. Companies should start with incremental changes to encourage telecommuting and off-site employees. With the advancement of technology, not having an employee physically in the office is hardly a disadvantage. Modern technology allows the employer to be well connected and in sync even with remote employees. The lack of offering and implementation of remote work can put companies in a compromising position and at a competitive disadvantage. If your company isn’t on board with the remote work trend yet, or doesn’t have policies in place, then now is the time to start!

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