Use AutoCorrect in Microsoft Word

Use AutoCorrect in Microsoft Word

AutoCorrect will:
· Fix common typing errors like “teh” instead of “the”
· Capitalize the first letter of the days of the week. So “Monday” is converted to “Monday”
· Capitalize the first letter of the sentences
· Correct Incorrect use of the Caps Lock key as a “MUST”
· Correct two initial capital letters, such as “SHOULD”

These options can be customized to suit you.

To open the autocorrect options:

In Word 2003

Click Tools > AutoCorrect Options

In Word 2007

Click the Office Button > Word Options > Proofing > AutoCorrect Options

Check or uncheck the required options and click Ok

Add an autocorrect entry

You can add an entry to the AutoCorrect dictionary. This is a fantastic feature that you can use to improve your productivity. It can greatly speed up data entry and also help reduce typos.

After you add an entry or change AutoCorrect options in Word, they are updated in all Microsoft Office applications, improving your productivity when you’re also using Excel or Outlook.

Let’s say I want to add Microsoft Office training to the dictionary so whenever I log in mso in a Word document or Excel spreadsheet, it automatically replaces the text with which Microsoft Office training.

1. Open the autocorrect options as mentioned above depending on the version of Microsoft Word you are using
2. Enter mso in the Replace field:
3. Enter Microsoft Office training in field C:
4. Click Ok
5. Click OK again

Now when you enter mso in an Office application, the text is automatically replaced with Microsoft Office training.

Prevent automatic text replacement

When Word replaces the text, a blue line appears under the first letter of the first word you type. If you hover over this blue line, a smart label will appear providing autocorrect options.

This tag allows you to stop Word from automatically changing mso. This is useful when you need to enter text mso. It could be someone’s initials, an acronym, or the name of a project or company.

Click the AutoCorrect Options smart tag and select either Change back to “mso” or Stop autocorrect to “mso”.

This is useful, but not very effective. A good trick when using AutoCorrect is to precede the word to be replaced with a symbol. For example, instead of mso we could use /mso or ?mso.

Using a set prefix for all your custom autocorrect entries will prevent the word from being used mso in the future and AutoCorrect incorrectly replaces the word with Microsoft Office training.

Remove an autocorrect entry

To remove a record:

1. Open AutoCorrect Options
2. Type the first few letters of the word in the Replace: field and select the word from the list
3. Click Delete

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